Christ The Servant
Catholic Church
Cold Springs, Ontario
Board Minutes
Christ the Servant Catholic Church
Monday, June 22, 2009
Monday, June 22, 2009
Present: Gary O’Dwyer, Pauline O’Dwyer, Alison Landry, Michele Mitchell, Hannah Wakeling, Mary Smith and Kathleen Revell
1. The agenda and Minutes of the May meeting were unanimously accepted.
2. Financial Issues: Nothing has changed.
3. Current Church Projects:
a) Website redesign: Greg Wadden has finished the CTS website. It has really turned out well. He will continue to update the site.
b) Outreach Projects:
June project: dinner at the Greenwood Tower
* The dinner will take place on Wednesday, June 24th. Michele and Brigid received all the food and assistance needed.
September project: presentation by Don Head of Neighbourhood Link
* The presentation by Don will take place on Sunday, September 27th at the 10:30 Service.
c) Funeral booklet status:
-Everyone was pleased with Gerard’s preparatory booklet. These are suggestions that might help the CTS members plan their funerals.
-The suggestion was made that there could be an actual format with the different choices within it.
-This is to help people select what they would like and can be brought to the pastor or/and the funeral home.
d) Pastoral Care Services: This will be deferred to the September Board meeting.
e) Summer Services:
-Gary will be around for most of the summer.
-He will be absent for the first two Sundays of September.
-Gary will contact the Cold Springs UCC to see about putting a service together for both communities this summer.
f) Eucharistic Prayers:
-Gary has printed up the eucharistic prayers to be included in the overhead projections at Mass.
-There will be an effort to make the prayers more original for our service.
g) Prayers of the Faithful:
-These prayers could include more input from the congregation.
-These could be based on special themes that would be printed in the bulletin ahead of time.
4. a) Golf tournament:
-Alison has offered to host the annual picnic and golf tournament on either July 12 or Aug. 9. The Board believes that the Aug.9 date would be better.
-Playing golf will be at Ash Brook golf course and begins at 1 PM.
-The picnic will begin at 4 PM.
b) Good news ministry:
-Gary and Pauline will be meeting with Virginia Thomen to set up this Ministry this week.
c) Marie’s contract:
-Marie has been offered a contract which would increase compensation for her mileage expenses. She would prefer to not pursue another contract at present, but assume more of a role of “supply pastor”.
-The Bd has decided to accept Marie’s offer to be a supply pastor. Her costs would be negotiated when we need to call upon her.
-Alison will contact her to this end.
5. New Issues
a) Gary’s application for the CTS pastorship:
-The Board received a letter of application from Gary.
-The Board. was unanimous in their acceptance of this application.
-There will be a ballot box and a anonymous vote will be taken this Sunday, June 28th after an e-mail is sent out to the congregation.
b) Compensation package and contract for the Pastor position:
-There will be a 1 year probationary period starting this July and ending at the end of June, 2010.
-After some discussion, Alison will complete the contract package to be sent to Gary for his perusal.
-Gerard will help with the decision of how much to compensate the pastor.
-There will be a compensation review after six months.
c) New issues:
-Virginia Thomen has suggested a series of services with specific themes to be done during the summer at the Golden Plough which offered their “Compass Room” for this purpose. The congregation will be given the opportunity to vote on whether they want to participate and lead this type of program over the summer.
d) Intentional Eucharistic Communities:
-Kathleen has done some research on this subject. These communities are much like CTS. There is one such group in Toronto. Alison asked the Board to google this website and find out more information. This will be discussed at the September meeting.
The next meeting will be held on Thursday, Sept 17th at the Mary Smith’s at 7 PM.
1. The agenda and Minutes of the May meeting were unanimously accepted.
2. Financial Issues: Nothing has changed.
3. Current Church Projects:
a) Website redesign: Greg Wadden has finished the CTS website. It has really turned out well. He will continue to update the site.
b) Outreach Projects:
June project: dinner at the Greenwood Tower
* The dinner will take place on Wednesday, June 24th. Michele and Brigid received all the food and assistance needed.
September project: presentation by Don Head of Neighbourhood Link
* The presentation by Don will take place on Sunday, September 27th at the 10:30 Service.
c) Funeral booklet status:
-Everyone was pleased with Gerard’s preparatory booklet. These are suggestions that might help the CTS members plan their funerals.
-The suggestion was made that there could be an actual format with the different choices within it.
-This is to help people select what they would like and can be brought to the pastor or/and the funeral home.
d) Pastoral Care Services: This will be deferred to the September Board meeting.
e) Summer Services:
-Gary will be around for most of the summer.
-He will be absent for the first two Sundays of September.
-Gary will contact the Cold Springs UCC to see about putting a service together for both communities this summer.
f) Eucharistic Prayers:
-Gary has printed up the eucharistic prayers to be included in the overhead projections at Mass.
-There will be an effort to make the prayers more original for our service.
g) Prayers of the Faithful:
-These prayers could include more input from the congregation.
-These could be based on special themes that would be printed in the bulletin ahead of time.
4. a) Golf tournament:
-Alison has offered to host the annual picnic and golf tournament on either July 12 or Aug. 9. The Board believes that the Aug.9 date would be better.
-Playing golf will be at Ash Brook golf course and begins at 1 PM.
-The picnic will begin at 4 PM.
b) Good news ministry:
-Gary and Pauline will be meeting with Virginia Thomen to set up this Ministry this week.
c) Marie’s contract:
-Marie has been offered a contract which would increase compensation for her mileage expenses. She would prefer to not pursue another contract at present, but assume more of a role of “supply pastor”.
-The Bd has decided to accept Marie’s offer to be a supply pastor. Her costs would be negotiated when we need to call upon her.
-Alison will contact her to this end.
5. New Issues
a) Gary’s application for the CTS pastorship:
-The Board received a letter of application from Gary.
-The Board. was unanimous in their acceptance of this application.
-There will be a ballot box and a anonymous vote will be taken this Sunday, June 28th after an e-mail is sent out to the congregation.
b) Compensation package and contract for the Pastor position:
-There will be a 1 year probationary period starting this July and ending at the end of June, 2010.
-After some discussion, Alison will complete the contract package to be sent to Gary for his perusal.
-Gerard will help with the decision of how much to compensate the pastor.
-There will be a compensation review after six months.
c) New issues:
-Virginia Thomen has suggested a series of services with specific themes to be done during the summer at the Golden Plough which offered their “Compass Room” for this purpose. The congregation will be given the opportunity to vote on whether they want to participate and lead this type of program over the summer.
d) Intentional Eucharistic Communities:
-Kathleen has done some research on this subject. These communities are much like CTS. There is one such group in Toronto. Alison asked the Board to google this website and find out more information. This will be discussed at the September meeting.
The next meeting will be held on Thursday, Sept 17th at the Mary Smith’s at 7 PM.