Present: Michele Mitchell, Hanna Wakeling, Alison Landry, Gary O’Dwyer, Mary Smith, Kathleen Revell
Regrets: Pauline O’Dwyer

1&2. Opening
 1. The meeting began with a prayer by Alison
 2. The agenda was accepted by all present
 3. The minutes of the June meeting were reviewed and accepted, with one modification being the revised date of the September meeting from 17th to 24th.

3. Financial Issues:
   a) Financial Requests:

• Gary described possible religious articles needs for Funerals. Motion passed for provision of a Pall, incense holder and holy water dispenser. Hanna will explore making the Pall if Gary sends her a picture.
• Gary described articles needed for services. The Board agreed that these are part of the operating costs and thus purchased by Gary without the need for prior Board approval. Items included Mass cards, altar wine, hosts.
• Gary is interested in purchase of a hands-free mic. Alison will get a quote for the next Board meeting.

 
   b) Updates from Gerard:
Alison forgot to bring these, therefore deferred to the next meeting.

4. Update on Current Church Projects:
   a) Funeral booklet:

• Motion passed for this to be presented to the congregation as part of a Sunday service (October 18th service). Alison will make the final adjustments to the handout and send to Michele for printing. This will be distributed on October 18th. Alison to ask Gerard if he wants to make the presentation. If not, then the Board will present this.

 
   b) Outreach Projects:

• September: Presentation by NeighbourLink on Sept 27th. This will be completed at the end of the service, as we already have a guest homilist in place.
• October: Friendship potluck on October 25th: Parishioners encouraged to bring a friend. Alison to ask Rosemary to send out special invitations to the Peterborough group.
• November: food drive (to be discussed in detail at the Oct meeting).

 
  c) Good News Ministry:

• Gary will follow up with Virginia again. She was interested in doing this but has been ill.

5. Business arising from past minutes:
   a) Intentional Eucharistic Communities:

• This looks like an interesting group for possible affiliation. They may be able to offer ideas and support. Hanna to email them to ask for more info: Ellen at intentionaleucharistic@gmail.com.

  b) Pastoral Care and Counseling: 

• Discussion regarding the need for this. Motion passed that use of Heather’s services should be put in place. Gary to speak further to Heather about how to set this up. Heather will be asked to present this process as part of a Homily in November.

 
6. New Issues:
  a) Elections:

• An Amendment will be made to the Constitution indicating the new position, term and role of the Past Chair. This amendment will also include that the Chair must have sat for a minimum of 1 year on the Board (see attached document) Alison agrees to remain on the board in this capacity. Hanna will assume the Chair position.
• Alison to present Nomination process on Sept 27 and Oct 3. There will be a 2-week window for nominations, with an election on October 10 if necessary. Michele to send an email version Nomination form to Rosemary for email distribution.

 
  b) Fall Programs:
1.Stained Glass Ceiling Tour: This is a presentation by Roy Bourgeois and Marie Bouclin on December 6th  in Toronto. Cost is $10. Alison to get bus prices. Gary to present this to the congregation during an October homily. Goal is to encourage as many parishioners as possible to attend this presentation.
2.Muldoon spiritual growth presentation: Gary to arrange this for some date in November – preferably a Sunday afternoon.
3.Meeting with parishioners for feedback on their needs: Gary to meet individually with all parishioners/families over the next 6 months to get their input. Gary will draw up a schedule for sign up beginning in October.
4. Readers Corner: Michele to add this as a new section for the bulletin. People can submit reviews and descriptions on books they have read.
5.Suggestion Area: Michele to add this at the end of all bulletins, for people to submit ideas, concerns, suggestions via a small form anonymously inserted in their collection envelope.
6.Prayer Group: Will continue and advertise for more members. Alison to ask Nancy Coyle if she will assume the leadership of this group.
 
  c) Annual General Meeting:

• Will be held on October 4th after the Sunday service. This will include the year summary, financial review, questions and suggestions. Alison to present this.

  d) Church and Charity Law seminar:

• Alison to speak to Gerard to ask if he wants to go. Board agrees to pay the course fee and transportation.

  e) Pastor Report: Hanna will add this as a section for all future Board meetings.
 
  f) Sandwich Board:

• to be put up outside the hall to advertise the services. Alison to check if we have one. If not, Hanna will ask Sandy to make one.

  g) Associate Pastor:

• Marie has not renewed her contract. Gary to speak to Connie to see if she could provide a guest homily in October or November, so that we could determine if she is a good candidate for “relief pastor” as needed.

7. Next Meeting Date: The next meeting date will be Tuesday October 27th at Alison’s.


* respectfully submitted by Alison Landry