Present: Michele Mitchell, Hanna Wakeling, Alison Landry, Gary O’Dwyer, Mary Smith, Kathleen Revell
 
 
1&2. Opening
 1. The meeting began with a prayer by Alison
 2. The agenda was accepted by all present
 3. The minutes of the September meeting were reviewed and accepted, with one modification being that the Minutes that go to the web site must not contain last names.

 
3. Financial Issues:
   a) Financial Requests:

• Funeral Pall: Need 5 meters for the coffin pall and the urn pall. Hanna will wait until the material is on sale and then purchase it. Motion passed for up to $125 (net) cost.
• Hands free microphone: Gig’s Music quote of $220 for a PVUHF Lavalier Wireless System. Defer this to discuss at the December meeting, pending how our expenses and income balances. 

   b) Updates from Gerard:

• There are noted decreases in envelope income and numbers in the month of September, as compared to Aug and July. Not sure if this is a trend. Our expenses exceeded our income for Sept.

4. Update on Current Church Projects:
   a) Outreach Projects

• November: gift bags for the residents of Greenwood Tower. There are 84 residents. Parishioners will be given a list of items to include in the bag. Kathleen to contact the person from Greenwood Tower to ask if we can do this, how many people (male vs female), and what should go in the bags. Mary to buy the 84 bags using church funds, and then the parishioners will buy them for $1 each and fill them. Bags to be ready by December 12 to distribute.
• Next pot luck: consider Dec 13th.
• December: Stained glass tour. 

   b) Neighbour Link:

• Neighbour Link: Hannah to ask Don to contact NeighbourLink (905 373 1558) to find out what our fee would be to join. If it is less than $30 then we will proceed.

5. Business arising from past minutes:
    a) Elections:

• Four candidates were nominated – Anne Plaxton, Carol Macey, Don Nicholson, Rick Marchand. Alison to ask Rosemary to send out an email to all parishioners about the election. Michele to have ballots ready for Sunday.

    b) Annual General Meeting:

• will be held November 22. Alison to present financial statements, highlights of the year, questions and feedback. Introduce the new Board and new chair.

    c) Intentional Eucharistic Communities:

• Corpus Canada in Nepean and Taproot in Toronto are also affiliates. Hannah to contact these churches to find out why they are part of IEC and what the benefits are.

    d) Pastoral Care and Counseling:

• Gary will meet with Heather before the next meeting to discuss   a course of action.

    e) Stained glass tour:

• Bus cost is $352.32 through 1st Student (1-800 361 1950). Have a sign up sheet. Need 25 people minimum, paying $15 for the bus plus $10 admission. Michele to make sign up sheet. Mary to make copies of handout. Alison to announce at church this Sunday.

    f) Sandwich board:

• Sandy made this. This was donated by the Wakelings.

 
6. Pastor's Report:

• Attended the Cobourg & District Christian Ministerial Association meeting in October. Gary will have an opportunity to write in the paper “from the Minister’s desk”. They discussed having an activity that all of the churches will participate in on one given Sunday (i.e. a Food Drive). There is no chaplain at the hospital, so they are asking all of the ministers in the Association to take one day a month to volunteer to do this.
• Parish visits: communion under both species has been raised as a concern. Suggest hand sanitizer stations be available prior to communion. Gary will announce this and buy more pumps.
• Feedback from wearing the robe was positive.
• He will put together a traveling Communion kit. Approximate cost of $150 was approved.
• Rev Connie was very pleased with celebrating with us. The feedback from the congregation was positive. We will encourage her to worship with us again. She would be a good person to fill in as a “substitute” pastor if Gary is away for long periods. Gary to book her to come again in Jan or Feb (14th for Family Day weekend?).

7. New Issues:
    a) Chairperson Wish List:

• Hannah presented the wish list. Hannah to include a section on “Congregational Input” in all future meeting agendas. The final agenda should go out 4 days before the meeting.

    b) Secretary Position:

• defer to next meeting when new Board members are here. Alison to take Minutes at the next meeting.

    c) All That I Am Play:

• Alison to ask Nancy to get more information on cost, how it occurs, when, etc.

    d) Minutes book:

• Alison to update the Minutes book before the next meeting and bring it to the next meeting.

 
7. Next Meeting Date:  The next meeting date will be Wednesday November 18th at Mary’s.

* respectfully submitted by Alison Landry