Christ The Servant
Catholic Church
Cold Springs, Ontario
Board Minutes
Christ the Servant Catholic Church
November 18, 2009
November 18, 2009
Present: Michele Mitchell, Hanna Wakeling, Alison Landry, Gary O’Dwyer, Mary Smith, Kathleen Revell, Rick Marchand, Don Nicholson
1&2. Opening
1. The meeting began with a prayer by Mary
2. The agenda was accepted by all present
3. The minutes of the October meeting were reviewed and accepted.
3. Financial Issues:
a) This month we saw greater profit than the previous month. Overall, our income has exceeded our expenses over the course of the year.
b) Financial requests: MOTION made and passed to donate $500 to the Salvation Army for their Christmas Food Drive. Alison to contact Val to release this cheque.
c) Funeral Palls (3 of them – different sized) have been made by Hanna. Hannah should present these to the community to see. Total cost was $81.92 for material only. Hanna donated her time.
4. Pastor's Report:
a) Ministerial Association Ad:
Our Christmas Eve service will be at 5pm. We will not hold a New Year’s Day service.
Contact name and phone # on the ad will be the pastor.
Our Christmas project will be: donating to the Salvation Army Christmas baskets.
Contribution to the Ministerial Association: $100 to be donated for the 2010 year.
b) Ministerial Association Events:
CtS will participate in the joint Food Drive the week of January 17th with the theme “Unity in the Community”. There will be a prayer vigil that afternoon. This will be announced to our church through our Bulletin and Sunday announcements.
Hospital Prayer Day: CtS has tomorrow as our day. Gary is doing this with a small team of 4 people from our church (George, Pauline, Gary, Marcie) in the Chronic Care Unit.
c) Parish Visits:
We need to review our Mission Statement, Identity, etc at some point in the future.
We are lacking in direction: seeing us as just meeting for prayer and fellowship without direction or purpose.
MOTION: Our meeting in January will be totally dedicated to the process of discerning our direction. Prior to that meeting Hanna will send out a list for all board members to add their concerns/ideas/observations. This will be the starting place for our discussion.
d) Celtic root service – Gary suggested that he may want to have services during the week to celebrate the Celtic roots. Gary will talk to parishioners about this to see if there is an interest. He will report at next meeting.
e) Christmas Service: in place of the Homily, there will be a power point presentation of “so this is Christmas”. Gary will order candles from Bethlehem and we will watch the video in candle light. He will do a short introduction about light and the purpose of this presentation.
f) Seasonal Colours for pastor vestments: NO – the altar should be the focus not the pastor.
5. Current Church Projects:
a) Outreach projects:
c) Neighbourlink: the contact person for each church has the portable phone for 1 week. Calls come into the phone. The contact person then assigns calls to the church the caller attends to. If they can’t help, then the other churches are contacted. Approx 90 calls per month. MOTION passed for us to join on January 1, 2010. Annual fee is $50. Don will formulate a sign up sheet for our parishioners. Don will contact Val to arrange a cheque for $50 for January.
6. Business arising from past minutes:
a) Intentional Eucharistic Communities: defer to March.
b) Pastoral Care: Gary and Heather will meet in January. More info to follow after that. Mary asked about the presentation by the Muldoons. Gary will follow up with this for some time in the winter.
c) Hands free mic: not needed after all. Gary will raise this again if it becomes an issue.
d) All that I Am Play: defer for now. We do not have enough people to run this.
e) Minutes Book: this is now up to date. Alison will ask Gerard to add his section. The secretary will keep this up.
7. New Issues:
a) Does our Statement of Faith mean that we subscribe to Universalism? This will be discussed at our January meeting.
b) Secretary: Alison, Michele and Mary will alternate. Michele will do December.
c) Services: see pastor report
d) Hospitality Ministry: Michele will arrange to include real juice on Sundays, as requested by some parishioners.
8. Congregational Input:
Hearing concerns in the back of the hall.
MOTION passed that we will close off the back hall and use the main hall only, as the speakers are poor in the rear and we do not need that space.
9. Next meeting: Wednesday December 9th at Alison’s. Mary to bring snacks.
10. Closing reflection: led by Michele. Meeting adjourned at 9:10pm.
* respectfully submitted by Alison Landry
1&2. Opening
1. The meeting began with a prayer by Mary
2. The agenda was accepted by all present
3. The minutes of the October meeting were reviewed and accepted.
3. Financial Issues:
a) This month we saw greater profit than the previous month. Overall, our income has exceeded our expenses over the course of the year.
b) Financial requests: MOTION made and passed to donate $500 to the Salvation Army for their Christmas Food Drive. Alison to contact Val to release this cheque.
c) Funeral Palls (3 of them – different sized) have been made by Hanna. Hannah should present these to the community to see. Total cost was $81.92 for material only. Hanna donated her time.
4. Pastor's Report:
a) Ministerial Association Ad:
Our Christmas Eve service will be at 5pm. We will not hold a New Year’s Day service.
Contact name and phone # on the ad will be the pastor.
Our Christmas project will be: donating to the Salvation Army Christmas baskets.
Contribution to the Ministerial Association: $100 to be donated for the 2010 year.
b) Ministerial Association Events:
CtS will participate in the joint Food Drive the week of January 17th with the theme “Unity in the Community”. There will be a prayer vigil that afternoon. This will be announced to our church through our Bulletin and Sunday announcements.
Hospital Prayer Day: CtS has tomorrow as our day. Gary is doing this with a small team of 4 people from our church (George, Pauline, Gary, Marcie) in the Chronic Care Unit.
c) Parish Visits:
We need to review our Mission Statement, Identity, etc at some point in the future.
We are lacking in direction: seeing us as just meeting for prayer and fellowship without direction or purpose.
MOTION: Our meeting in January will be totally dedicated to the process of discerning our direction. Prior to that meeting Hanna will send out a list for all board members to add their concerns/ideas/observations. This will be the starting place for our discussion.
d) Celtic root service – Gary suggested that he may want to have services during the week to celebrate the Celtic roots. Gary will talk to parishioners about this to see if there is an interest. He will report at next meeting.
e) Christmas Service: in place of the Homily, there will be a power point presentation of “so this is Christmas”. Gary will order candles from Bethlehem and we will watch the video in candle light. He will do a short introduction about light and the purpose of this presentation.
f) Seasonal Colours for pastor vestments: NO – the altar should be the focus not the pastor.
5. Current Church Projects:
a) Outreach projects:
- Gift bags for Greenwood Tower: the contact (Jean Irvine) thinks more is needed in January and suggests larger food bags instead. She thinks this is too large a project for just our church and will get back to us about it being a larger multi-church project.
- December 23rd at Greenwood Tower: All the churches in the area get together to present the meal that day. It is a Christmas party atmosphere. We have been asked for food and people to be part of this. Kathleen will ask Brigid to be the contact for this and let us know what is needed.
- December 13th will be our next pot luck lunch at CtS. Michele to contact Greg to put this on the web site and ask him to also highlight the Christmas service and the January Unity Food Drive.
c) Neighbourlink: the contact person for each church has the portable phone for 1 week. Calls come into the phone. The contact person then assigns calls to the church the caller attends to. If they can’t help, then the other churches are contacted. Approx 90 calls per month. MOTION passed for us to join on January 1, 2010. Annual fee is $50. Don will formulate a sign up sheet for our parishioners. Don will contact Val to arrange a cheque for $50 for January.
6. Business arising from past minutes:
a) Intentional Eucharistic Communities: defer to March.
b) Pastoral Care: Gary and Heather will meet in January. More info to follow after that. Mary asked about the presentation by the Muldoons. Gary will follow up with this for some time in the winter.
c) Hands free mic: not needed after all. Gary will raise this again if it becomes an issue.
d) All that I Am Play: defer for now. We do not have enough people to run this.
e) Minutes Book: this is now up to date. Alison will ask Gerard to add his section. The secretary will keep this up.
7. New Issues:
a) Does our Statement of Faith mean that we subscribe to Universalism? This will be discussed at our January meeting.
b) Secretary: Alison, Michele and Mary will alternate. Michele will do December.
c) Services: see pastor report
d) Hospitality Ministry: Michele will arrange to include real juice on Sundays, as requested by some parishioners.
8. Congregational Input:
Hearing concerns in the back of the hall.
MOTION passed that we will close off the back hall and use the main hall only, as the speakers are poor in the rear and we do not need that space.
9. Next meeting: Wednesday December 9th at Alison’s. Mary to bring snacks.
10. Closing reflection: led by Michele. Meeting adjourned at 9:10pm.
* respectfully submitted by Alison Landry